• Accounting Assistant

    Posted Date 6 days ago(8/9/2018 1:50 PM)
    Job ID
    2018-1245
    Category
    Accounting/Finance
  • Overview

    AccessHealth is a private, not-for-profit community health center established in the community in 1975. We provide quality health care services for the entire family as a Federally Qualified Health Care Center with membership in the Texas Association of Community Health Centers.

     

    We are always looking for dedicated, talented professionals willing to share their hearts with those we serve. Being part of our team means performing to a higher standard. AccessHealth's providers, employees, volunteers and board members will collaborate with patients, their families and other community organizations to enable patients to achieve a personal state of wellness. We address our patient's physical, social, and psychological needs through the offering of high quality services with compassion, competence and integrity.

    Responsibilities

    Job Summary:

     

    Provide administrative support to the finance team. Perform clerical tasks, purchasing functions, and basic bookkeeping activities. Must be highly detail oriented, and Microsoft Excel experience required.

     

    Mail

    1. Open and date stamp all accounting department mail and forward to appropriate employee/department.
    2. Utilize monthly recurring spreadsheet to code invoices and turn into Staff Accountant for entry into accounting software.
    3. Organize and scan checks into Share Drive and turn into Staff Accountant for deposit.
    4. Make copies of donations and turn in to Director of Fiscal Resources for entry into accounting software.

     

    Accounts Payable Assistant

    1. Verify backup documentation contains proper approval, verification of receipt of goods/services, and/or other documentation as may be required to support compliance with agency policy and/or Federal or State guidelines.
    2. Enter and post invoices into the financial system on a daily basis.
    3. Prioritize processing of invoices and payment of bills to ensure timely payment.
    4. Maintain monthly recurring payment spreadsheet of expenses and contact vendors when invoices are delayed or missing.
    5. Maintain the files and identified spreadsheets for the annual Medicare cost report on a monthly basis.
    6. Make purchases as needed for certain vendors
    7. Obtain required signatures on checks, stuff vendor checks, prepare for postage, and turn in to Mail Clerk for processing.
    8. Create new vendors in accounting software & maintain vendor files (W-9s, Certificate of Liability)
    9. Prepare monthly the Corporate Card statements for payment.
    10. Maintain schedule of all leased equipment and/or facilities & monitor for renewals (notify proper person in advance of pending expirations)

     

    Purchasing Assistant

    1. Receive purchasing delivery confirmations and match up with purchase order/requisition and all other documentation. Forward completed packet to Staff Accountant.
    2. Verify all purchase requisitions have been made in accordance to policy and properly authorized
    3. Ensure all acquisition items of a cost of $500 or more are logged into the agency’s inventory database, including all necessary information for tracking items purchased with donated and/or grant funds. Distribute inventory tags and logs to appropriate department managers.
    4. Maintain Purchase Authorizations for all current supervisors.
    5. Coordinate with vendors to resolve issues of lost/damaged items and/or incomplete orders.
    6. Prepare bidding packets, RFPs and scoring matrixes. Coordinate bid review and award process.

     

    Filing

    1. Maintain Accounts Payable files for all payables checks, voided checks, & ACH transactions.
    2. Assist with the development of an electronic records management program.

     

    Other

    1. Performs other related duties incidental to the work described herein as may be assigned or delegated by the Director or Fiscal Resources or CFO.
    2. Type Finance Committee Minutes and Agenda.
    3. Coordinate accommodations for auditors (conference room reservations, badges, etc.)

    Qualifications

    EDUCATION/LICENSURE/CERTIFICATION QUALIFICATIONS:

     

    REQUIRED:

    • High School degree or GED

    PREFERRED:

    • Associate or Baccalaureate degree

     

    SKILLS AND EXPERIENCE:

    1. Proficient in Microsoft Office
    2. Excellent written and verbal communication skills, including English usage, grammar, spelling, punctuation, and vocabulary.
    3. Able to work independently and collaboratively to complete complex tasks and projects within deadlines
    4. 2-3 years of bookkeeping or office administration experience
    5. Ability to maintain the highest level of confidentiality and handle sensitive material concerning the organization.
    6. Exceptional organizational (scheduling, detail orientation, proactive follow-up and overall project management, multi-tasking), time-management, analytical, and problem-solving skills.
    7. Excellent interpersonal skills, etiquette and professionalism

    EEO Statement

    AccessHealth is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: AccessHealth is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at AccessHealth are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. AccessHealth will not tolerate discrimination or harassment based on any of these characteristics. AccessHealth encourages applicants of all ages.

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