• Administrative Associate Clinical Operations

    Posted Date 3 weeks ago(10/26/2018 4:53 PM)
    Job ID
    2018-1283
    Category
    Administrative/Clerical
  • Overview

    AccessHealth is a private, not-for-profit community health center established in the community in 1975. We provide quality health care services for the entire family as a Federally Qualified Health Care Center with membership in the Texas Association of Community Health Centers.

     

    We are always looking for dedicated, talented professionals willing to share their hearts with those we serve. Being part of our team means performing to a higher standard. AccessHealth's providers, employees, volunteers and board members will collaborate with patients, their families and other community organizations to enable patients to achieve a personal state of wellness. We address our patient's physical, social, and psychological needs through the offering of high quality services with compassion, competence and integrity.

    Responsibilities

    JOB SUMMARY:

     

    Provide high level administrative support to Director, Clinical Operations.  Anticipate needs and proactively coordinate day-to-day operations to ensure that operations and all assigned office management activities are carried out effectively and efficiently.

     

     

    ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

     

    1. Administration

    • Administrative Assistant to Director, Clinical Operations
    • Schedule internal and external meetings, webinars, and conferences
    • Prepare meeting minutes and store electronically for access for all meetings as directed by the Director, Clinical Operations.
    • Coordinate preparation for meetings, including agenda and related arrangements
    • Prepare presentation materials, meeting handouts, and draft correspondence
    • Manage expense reports, track expenditures for travel, meals, etc.
    • Maintain files, reports, and other confidential business documents
    • Follow-up with Director's direct reports as necessary for assigned tasks, progress and deadlines
    • Assist with the tracking of the providers CME and scheduled time off requests. This includes the provider rescheduling forms, etc.
    • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
    • Comply with all company policies, procedures and regulatory requirements
    • Learn scheduling system to perform actions as requested by Director, Clinical Operations and to support healthcare Provider staff

    2Special Projects As Needed

    Qualifications

    EDUCATION/LICENSURE/CERTIFICATION QUALIFICATIONS:

     

    REQUIRED

    High School degree or GED

     

    PREFERRED:

    Associate Degree

     

     

    SKILLS AND EXPERIENCE:

     

    REQUIRED:

    1. Proficient in Microsoft Office
    2. Excellent written and verbal communication skills, including English usage, grammar, spelling, punctuation, and vocabulary.
    3. Able to work independently and collaboratively to complete complex tasks and projects within deadlines
    4. Ability to maintain the highest level of confidentiality, handle sensitive material concerning the organization and the Director's role, and effectively resolve difficult and sensitive situations.
    5. Exceptional organizational (scheduling, detail orientation, proactive follow-up and overall project management, multi-tasking), time-management, analytical, and problem-solving skills.
    6. Excellent interpersonal skills, etiquette and professionalism
    7. Proven ability to anticipate administrative needs and respond to changes in schedule and priority
    8. Able to plan, manage multiple priorities, and organize a heavy workload, adjust to changing priorities on short notice while displaying grace and optimism under pressure
    9. Adapt to changing technologies and learn functionality of new equipment and systems
    10. Ability to work hours necessary and as assigned to complete job tasks

     

    PREFERRED:

    1. Prior healthcare experience
    2. Experience supporting leaders, multitasking, and managing projects

    EEO Statement

    AccessHealth is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: AccessHealth is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at AccessHealth are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. AccessHealth will not tolerate discrimination or harassment based on any of these characteristics. AccessHealth encourages applicants of all ages.

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